[email protected]

QUEST Canada is currently seeking a Bookkeeper/Financial Administrator

May 9, 2024

Are you someone who is highly organized, proficient with Quickbooks, Microsoft Office and Google Suite, and accustomed to balancing multiple priorities in a fast-paced environment? We strongly encourage you to consider applying for this position!

Position Overview

The role of Bookkeeper/Financial Administrator serves three main functions:

  1. Full cycle bookkeeping, which includes everything from completing basic entries to the year end audit;
  2. Tracking & Reporting related to projects, which includes supporting budget preparation, monitoring financial progress, and working with the project team and Director of Operations; and,
  3. Administration, which includes providing assistance to the Director of Operations & Executive Director, reviewing contracts, conducting research, report generation, and communication.

The Bookkeeper/Financial Administrator ensures that the organization has strong financial reporting from which to make strategic decisions, and that finance related administration and communication are smooth, clear, and efficient across all levels of the organization.

This position also holds responsibility for accurate and highly detailed project reporting. The responsibilities of the role include working with and supporting QUEST’s Management and Project Leads to ensure financial management and accountability of the organization, financial reporting to government and other funders and maintaining a high level of professionalism towards vendors, funders, volunteers, clients and partners.

As our ideal candidate you are:

  • highly organized;
  • proficient with Quickbooks, Microsoft Office and Google Suite;
  • accustomed to balancing multiple priorities in a fast-paced environment;
  • experienced in administration roles and/or project management; and,
  • you have an insatiable drive to solve any problem you are presented with.

Your deep understanding of not-for-profit bookkeeping and finance allows you to distill and clearly communicate important financial information to individuals who have varying levels of comfort with the subject matter.

Required Qualifications & Experience

  • Minimum 5 years of increasingly progressive experience in bookkeeping and administrative role(s)
  • Experience in the non-profit sector is heavily preferred
  • Demonstrated competence in the execution of full cycle accounting, including management of accounts payable, invoicing, government claims, accounts receivable, deferred revenue, accrued accounts receivable, holdbacks, prepaid expenses, payroll, statutory remittances, reconciling accounts
  • Experience with creating and presenting financial reports including cash flow reports, management reports, and reports for the board of directors
  • Demonstrable knowledge of Canadian accounting standards preferably within non-profit organizations (“ASNPO”) and regulations governing non-profit accounting
  • Proficiency in QuickBooks, Microsoft Office and Google Workspace
  • Advanced skills in Microsoft Excel and Google Sheets
  • Meticulous attention to detail
  • Ability to interpret financial statements and apply their data to actual business operations and decision-making
  • Strong communication abilities (listening, speaking, writing)
  • Experience working independently


Ability to travel within Canada with an anticipated frequency of 2-4 times per year.

Compensation & Benefits

  • Full-time position
  • Salary range is $60,000 – $68,250, commensurate with experience
  • RRSP matching
  • Health and dental benefits
  • Flexible and remote working arrangements
  • Paid annual winter holiday shutdown
  • Training and development budget

Employment Equity

QUEST is an equal opportunity employer. We welcome diversity and inclusion in the workplace and encourage applications from qualified individuals in equity deserving and traditionally marginalized groups such as racialized people, Indigenous people, LGBTQIA2S+ people, and persons with disabilities.

QUEST is committed to and working toward developing inclusive, barrier-free selection processes and work environments. If you are contacted to be considered for a job opportunity, advise the QUEST representative of accommodation measures that should be taken to enable you to be assessed in a fair and equitable manner. Information relating to these measures will be addressed confidentially.

Background Check

Due to the nature of this position, a Criminal Records and Judicial Matters Check from your local police department will be required prior to confirming employment.

To Apply

To apply for this position, please send a cover letter and résumé, in one attachment, to [email protected]. Subject Line: Application for Bookkeeper / Financial Administrator position with QUEST Canada.

The deadline for application is Sunday, May 19 at 11:59 pm ET.

Applicants are encouraged to apply early and until the deadline. We thank all applicants for their application, but please note only applicants selected for an interview will be contacted.

About QUEST Canada

QUEST Canada is a registered Canadian charity that supports communities in Canada on their pathway to net-zero. Since 2007, we’ve been facilitating connections, empowering community champions and advising decision-makers to implement energy use and emissions reduction solutions that best meet community needs and maximize local opportunities. We develop tools and resources, convene stakeholders and rights holders, and advise decision-makers — all with the goal of encouraging, assisting and enabling communities to contribute to Canada’s net-zero goals.

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